1. Introduction
1.1. United Office Sdn Bhd and its group of companies, including subsidiaries DJM and PFS (collectively referred to as “UO”, “we”, “us”, or “our”), are committed to protecting your personal data in compliance with the Personal Data Protection Act 2010 (“PDPA”) and all applicable laws of Malaysia.
1.2. This Privacy Notice explains how we collect, use, disclose, and safeguard your personal data. It applies to all personal data provided to us, whether via our websites, digital platforms, in person at our premises, or through any other means in the course of our interactions with you.
1.3. By engaging with us, you consent to the processing of your personal data as described herein. We may update this notice periodically, and the latest version will be available on our website.
2. What Personal Data We Collect
2.1. The types of personal data we collect depend on the nature of your relationship with us. This data may include, but is not limited to:
2.1.1. Identification and Contact Data: Name, National Registration Identity Card (NRIC) number, passport number, contact address, telephone number, email address.
2.1.2. Business and Financial Data: Company name, job title, business contact details, payment and bank account information, credit history.
2.1.3. Technical and Usage Data: IP address, browser type, device information, cookies data, and details of your interaction with our websites and digital platforms.
2.1.4. Recruitment and Background Data: Resume/CV details, academic and professional qualifications, employment history, references, and background check results.
2.1.5. Image and Security Data: Photographs, video recordings from closed-circuit television (CCTV) systems at our premises, and biometric data (where used for secure access).
2.1.6. Any other personal data that you voluntarily provide to us.
3. How We Collect Your Personal Data
3.1. We collect your personal data in various ways, including:
3.1.1. Directly from you: When you fill out forms, correspond with us, register for services or events, submit applications, enter our premises, or provide your details to our personnel.
3.1.2. Automatically: As you interact with our websites and digital platforms, through cookies and similar tracking technologies.
3.1.3. From third parties: Such as recruitment agencies, credit reporting agencies, business partners, regulatory authorities, or publicly available sources.
3.1.4. From within our corporate group: From our subsidiaries, affiliates, or associated companies, where permitted by law.
4. Purposes for Processing Your Personal Data
4.1. We may process your personal data for the following purposes:
4.1.1. To provide, manage, and improve our services, products, and business operations.
4.1.2. To evaluate, establish, and manage business relationships with partners, suppliers, and vendors.
4.1.3. To process job applications, manage recruitment, and for internship or scholarship programs.
4.1.4. To manage access security and ensure the safety of our premises, assets, and personnel.
4.1.5. To comply with legal, regulatory, and internal policy requirements.
4.1.6. For internal record-keeping, audit, risk management, and group-wide administrative purposes.
4.1.7. To communicate with you regarding updates, announcements, and relevant information.
4.1.8. For any other purpose directly related to the above, for which you have provided consent.
5. Disclosure of Your Personal Data
5.1. We may disclose your personal data to the following parties, strictly for the purposes stated in Section 4:
5.1.1. Within the UO Group: To our subsidiaries, affiliates, and associated companies for centralized management and administrative purposes.
5.1.2. Third-Party Service Providers: Such as IT vendors, cloud service providers, auditors, legal advisors, and consultants who are contractually bound to protect your data.
5.1.3. Regulatory and Governmental Authorities: Where required by law, regulation, or legal process.
5.1.4. Other Parties: With your explicit consent, or in connection with a corporate transaction.
6. Security and Retention of Your Personal Data
6.1. We implement appropriate security measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction.
6.2. We will retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by law or business needs.
7. Your Rights
7.1. Under the PDPA, you have rights regarding your personal data, which may include:
7.1.1. The right to request access to and correction of your personal data.
7.1.2. The right to withdraw your consent to the processing of your personal data, subject to legal or contractual restrictions.
7.1.3. The right to limit the processing of your personal data.
7.2. To exercise these rights, or if you have any inquiries or complaints, please contact us using the details in Section 8.
8. Contact Us
8.1. If you have any questions about this Privacy Notice or our data protection practices, please contact:
UO
Email: general@unitedoffice.net
9. Links to Other Websites
9.1. Our website may contain links to third-party sites. This Privacy Notice does not apply to those sites, and we are not responsible for their content or privacy practices.